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Using a Board Meeting Schedule to Maximize Your Time Together

A board meeting agenda is a guide to help keep your meetings on track and productive. It is essential to choose substance over style when it comes down to maximizing the time that your board members must work together.

The meeting will begin with an official call to call the meeting to order and then an introduction by the facilitator or chair of the board. Then, you can decide to approve the minutes of the previous meeting or the financial report. It is also possible to review committee updates or administrative tasks. Then, it’s usually a good idea to reserve a space for discussions on strategic planning or other governance concerns. It is also possible to include a virtual deal room advantages confidential or sensitive subject in the executive session, if the company’s bylaws allow it.

Throughout the meeting, make sure to pay attention thoughtfully to each item. If you have any concerns or questions you have regarding the presentation and let your fellow board members respond. Be aware not to get distracted and talk about new topics that don’t belong on the agenda. This can waste valuable meeting time, and distract the attention away from the most important issues on your board’s agenda. To prevent this from happening, you can add the «parking lot» item at the bottom of your agenda to encourage random topics that require more focus at a later time.

The last thing to do is ensure that you give your board with the agenda minimum a week before the meeting. This will allow everyone plenty of time to review and plan for the meeting. It’s a good idea include any supporting documents needed by board members to comprehend the topic.

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