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How to Conduct an Online Board Meeting

Virtual board meetings are now a regular component of many companies’ board member and director engagement. While remote work used to be viewed as a temporary measure to help organizations through the COVID-19 outbreak, it is basics of board minutes now an option that is incorporated into their board member and directors engagement. It may take some time for boards to get comfortable and productive in virtual settings.

The biggest issue is that it can be difficult to create the same feeling of camaraderie as well as interaction in a virtual gathering as in person. Incorporating interactive elements to meetings, such as breakout sessions, a game or even a quick poll can be helpful in breaking long presentations and promoting more participation. Another difficulty is that using online communication could be intimidating for those who aren’t used to communicating via video conference or teleconferencing platforms, leading to less engagement than is typical.

It is crucial to ensure that the technology platform selected for online board meetings is user-friendly, making it easy for everyone to use. It can be helpful to go through the technology prior to the meeting to ensure that everyone is equipped with the right equipment and can take part without difficulty. It’s also beneficial to limit the duration of online meetings to avoid the possibility of fatigue from screens as people begin to become uncomfortable after staring at the screen of a computer for too long. The inclusion of a brief agenda with estimates of time limits for each item could aid in the pace of the meeting and assist the chair in controlling the meeting.

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