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How to Conduct Effective Board Meetings

Board meetings are where board members offer important feedback on a company’s progress. They also provide an occasion for board members to establish trust and build camaraderie.

A successful board meeting starts by establishing clear communication of the purpose of the meeting before the board meets. Sending a board agenda that includes all the information necessary for the discussion is one way to do this.

Robert’s Rules of Order is used by some boards to govern their meetings. However this book isn’t required for all boards. It is generally the responsibility of the chair to ensure that all invitations and materials are sent out on time and that notes are made and that all board members receive all the materials required prior to the meeting.

One of the biggest mistakes companies make is not preparing and distribute their board documents on time. You must announce the purpose of the board meetings to all participants prior to the meeting. This will allow directors to prepare for the meeting and ask questions. This allows you to keep your meeting as brief as you can and free up time for discussion. If you have a board member who insists on a lengthy report to be included on the agenda, then schedule it last, at least one hour after any break.

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