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Data Room Features For M&A and IPOs

While Dropbox and Google Drive are great for sharing files, data rooms offer more advanced features. In contrast to free file storage platforms which are not specifically designed to share files in a highly secure environment. They can also provide advanced security features, such as auditing, permissions and watermarking that guarantees only authorized individuals can view and download the files needed.

A virtual dataroom enables both parties to conduct due diligence using a workflow that is controlled for each document. This ensures that confidential business information like financial performance, patents or product developments are only available to interested buyers. It also keeps any conversations contained within the platform. This prevents leaks and also reduces the chance of sensitive information falling into the wrong hands.

Other key data room features include activity audit logs, which give a detailed view of who accessed a particular document and when. This allows M&A team members to track the levels of interest, and then decide whether to keep the negotiations going or proceed with negotiations. Data room reports help teams stay organized by providing a summary of the group’s activities. Who has logged into the data room and who has viewed or edited what documents and when?

A virtual dataroom also enables users to quickly filter through thousands of files by providing an efficient search engine. This includes full-text searching, Optical Character Recognition, filtering by label, a variety of logical operators, and more. Additionally, the ability automatically index and number folders and documents makes organizing and finding massive amounts of data easy.

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